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close this bookArchives and Records Management for Decision Makers: a RAMP study (UNESCO; 1990; 79 pages)
View the documentPreface
View the document1. Introduction
Open this folder and view contents2. Origins of records and archives
close this folder3. Records and archives in decision making
View the document3.1. The relevance of records and archives
View the document3.2. Usage of records and archives
View the document3.3. The beneficial use of records and archives
View the document3.4. Adverse consequences of not using records and archives
View the document3.5. The decision makers view of the relevance of records and archives
View the document3.6. Decision making
Open this folder and view contents4. Records management
Open this folder and view contents5. Archives
Open this folder and view contents6. Planning for archives
Open this folder and view contents7. Legislative authority
Open this folder and view contents8. Staffing
Open this folder and view contents9. Conclusion
View the documentAppendix 1 - List of national archival institutions that responded
View the documentAppendix 2 - List of respondents to second questionnaire
View the documentAppendix 3 - Staffing levels in relation to population
 

3.2. Usage of records and archives

In response to the question that asked for what purposes and records the archives were used, the following usages were sighted by the custodians of records and archives;

3.2.1. verification of facts
3.2.2. compilation of reports and studies
3.2.3. research
3.2.4. finding of precedent
3.2.5. collection of statistical data
3.2.6. policy formulation, planning and implementation
3.2.7. handling of legal claims
3.2.8. project planning and evaluation
3.2.9. litigation
3.2.10. administration
3.2.11. protection of national interests
3.2.12. documenting of departmental histories
3.2.13. restoration of buildings

Ten institutions felt that the records and archives were used to some extent and the frequency ranged from those who felt that they were used quite frequently to others where it was really all to a very limited extent. Two of the institutions positively said that the records and archives were not used by decision makers while eight institutions were unable to respond to this question. There were others who said that while indeed the records and archives were requested by the ministries and departments they were however not made aware of the purposes for which the records were requested and issued.

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