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close this bookArchives and Records Management for Decision Makers: a RAMP study (UNESCO; 1990; 79 pages)
View the documentPreface
View the document1. Introduction
Open this folder and view contents2. Origins of records and archives
Open this folder and view contents3. Records and archives in decision making
Open this folder and view contents4. Records management
Open this folder and view contents5. Archives
close this folder6. Planning for archives
View the document6.1. The planning process
View the document6.2. Planning for accommodation
View the document6.3. Planning for staffing
View the document6.4. Planning for equipment
View the document6.5. Budget planning
Open this folder and view contents7. Legislative authority
Open this folder and view contents8. Staffing
Open this folder and view contents9. Conclusion
View the documentAppendix 1 - List of national archival institutions that responded
View the documentAppendix 2 - List of respondents to second questionnaire
View the documentAppendix 3 - Staffing levels in relation to population

6.2. Planning for accommodation

When the above has been done it will then be possible to formulate the short, medium and long term plan of the institution. The plan will comprise certain basic and central elements and requirements. The archival service can only work if it has the requisite premises. Without sufficient storage accommodation for instance it is not possible to continue to receive records and archives. In the responses to the questionnaires, thirty seven institutions indicated that they had suitable and adequate accommodation while another thirty four said they did not have. A significant number of archival institutions therefore are operating from inadequate and insufficient accommodation sometimes from premises that were never meant for archival storage. At the other end there are obviously those who have succeeded in this battle and have plenty of space. Whatever the situation however it is necessary to quantify the requirements for accommodation not just for the records and archives but for the staff and equipment and researchers. It is a well known fat that some institutions have succeeded in securing new archives accommodation but this has sometimes filled up or become inadequate even before it was used. Something will obviously have gone wrong with the planning.

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