Session X-3: Final interviews
Time frame: Very variable. Approximately 45 minutes per trainee.
Overview: Final Interviews are not at all like previous personal interviews. They are very formal, and both the content and format are different. There are a series of steps that take place in the final interview that address both technical and non-technical issues.
1. The Project Director welcomes the trainee to the interview and explains that the interview will be comprised of several parts.
2. The trainer who worked with the trainee's reports throughout the program has the trainee's final report in hand. He/she asks the trainee a series of questions about some of the more significant issues raised in the report these may include unique approaches to management, techniques the trainee developed, special problems that were encountered, interpretations made by the trainee in his/her analysis, etc. The other staff members who are present may choose to ask follow-up questions as the discussion progresses. In concluding this part of the interview, the trainer who evaluated the report acknowledges the effort the trainee put into the management of the pond and into the preparation of the report, congratulates the trainee on the quality of the report (if appropriate), and returns it to the trainee. Finally, it is pointed out that the report is an important and informative document, and the trainees is encouraged to keep it so that he/she may refer to it in the future.
3. For the next part of the interview, another trainer asks the trainee to tell the staff what fish would be considered the culture species of choice for most warm water aquaculture situations. (The trainee is expected to give Oreochromis niloticus as a reply).
The same trainer then asks the trainee to describe the most basic, simple management plan that could be used to raise O. niloticus successfully. The trainee is told to emphasize the points that are especially important in light of the characteristics of this fish. (In reply, the trainee should describe the management scheme that was presented in the special technical session on a "Basic Management Strategy for O. niloticus").
4. The Project Director (or Project Manager) asks the trainee to reflect back over the past ten weeks of training and to express what he/she considers to be his/her most significant accomplishment.
5. The Master Trainer provides any final feedback to the trainee, and acknowledges the progress that the trainee has made over the course of training. (The Master Trainer may choose to include some observations from the staffs point of view regarding the trainee's own comments regarding his/her most significant accomplishment).
6. The last part of the interview is the reading of the trainee's final evaluation. The Project Director explains that the staff has prepared a written final evaluation of each trainee that will be provided to the in-country staff. The purpose of the written evaluation is explained, and the Project Director reads it to the trainee.
7. After the evaluation has been read, the Project Director congratulates the trainee on his/her successful completion of the program. The rest of the staff also congratulates the trainee, and the interview is completed.
Resources and Materials:
Imagine you are at J.F.K. airport waiting to board your flight to go overseas. You and the other trainees are having a lively discussion about O. niloticus, and you notice a gentleman has been moving closer to your group and appears to be listening to your discussion. Suddenly, he gets up, comes over to you and says "Excuse me, but I couldn't help overhearing that you were talking about O. niloticus. I have been raising catfish for years, but I've been hearing a lot about this O. niloticus lately and I'm interested in trying to raise them." Just then, your flight is called over the intercom and you have one minute before you must board your plane. In that one minute, tell this farmer the most basic, simple plan he could follow to raise O. niloticus. Since he already has some aquaculture experience, be sure you emphasize the points that are especially important in light of the characteristics and potential problems with this particular fish.
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