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close this bookAn Assessment of the Pharmaceutical Sector in Ghana (WHO/EDM; 2003; 65 pages)
View the documentFOREWORD
View the documentACKNOWLEDGEMENTS
View the documentABBREVIATIONS
View the documentEXECUTIVE SUMMARY
Open this folder and view contentsINTRODUCTION
Open this folder and view contentsSTUDY DESIGN AND METHODOLOGY
Open this folder and view contentsFINDINGS
Open this folder and view contentsINTERPRETATION OF RESULTS
Open this folder and view contentsCONCLUSIONS AND RECOMMENDATIONS
close this folderANNEXES
View the documentAnnex 1: Questionnaire on structures and processes of country pharmaceutical situation (Level 1)
View the documentAnnex 2: Results of previous surveys in Ghana
View the documentAnnex 3: Designation of key drugs, guidelines and geographic /facility sampling
View the documentAnnex 4: Survey forms (Level II, Household)
 

Annex 4: Survey forms (Level II, Household)

Survey form 1: Public health facility pharmacy

Indicator:

% of expired drugs
Availability of key drugs

Public Health
Facility
Pharmacy
Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Key drugs to treat common conditions
[A]

Price

In stock
Yes=1, No=0
[B]

Expired drugs in stock
Yes=1, No=0
[C]

1. ORS

     

2. Cotrimoxazole tabs

     

3. Chloroquine tablets

     

4. Chloroquine syrup

     

5. Ferrous tabs

     

6. Folic acid

     

7. Mebendazole

     

8. Tetracycline Eye Ointment

     

9. Iodine

     

10. Benzoic acid/salicylic acid

     

11. Paracetamol tablets

     

12. Paracetamol syrup

     

13. Amoxycillin Suspension

     

14. Amoxycillin capsules

     

[A1] = Total no. of key drugs =

 

Total "yes" [B1] =

Total "yes" [C1] =

[B2] = % in stock = [B1] ÷ [A1] × 100 =

   

[C2] = % expired = [C1] ÷ [A1] × 100 =

   

Notes:

[A]

List of 10-15 key drugs previously identified at national level must be printed before starting the survey. The process is described on page 21. Add the total number of key drugs [A1].

[B]

Mark "1" if stock is available (even if only one dosage form is available). Mark "0" if the drug is not physically available. Add the total at the bottom [B1]. Calculate the percentage in stock [B2] by dividing the total in stock [B1] by the total number of key drugs [A1] and multiplying by 100.

[C]

For all drugs in stock, check if expired or not. If any of the product is expired, mark "1" for yes. Add all the "Yes" answers [C1]. Calculate the percentage expired [C2] by dividing the total expired [C1] by the total number of key drugs [A1] and multiplying by 100.

Survey form 2: Public health facility pharmacy

Indicator:

Stockout duration

Public Health
Facility
Pharmacy

Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

key drugs to treat common conditions
(only collect data for drugs with records covering at least six months)

No. of days out of stock

No. of days covered by the review

Equivalent no. of days/year
[D]=[B] × 365÷[C]

[A]

[B]

[C]

[D]

1. ORS

     

2. Cotrimoxazole tabs

     

3. Chloroquine tablets

     

4. Chloroquine syrup

     

5. Ferrous tabs

     

6. Folic acid

     

7. Mebendazole

     

8. Tetracycline Eye Ointment

     

9. Iodine

     

10. Benzoic acid/salicylic acid

     

11. Paracetamol tablets

     

12. Paracetamol syrup

     

13. Amoxycillin Suspension

     

14. Amoxycillin capsules

     

[A1] = Total no. of key drugs =

 

[D1] = Sum of [D] =

[E] = Average number of stockout days = [D1] ÷ [A1] =

Example:

Key drugs to treat common conditions
(only collect data for drugs with records covering at least six months)

No. of days out of stock

No. of days covered by the review

Equivalent no. of days/year
[D]=[B] × 365÷ [C]

[A]

[B]

[C]

[D]

Cotrimoxazole

90

180

182.5

Paracetamol

30

365

30

Total no. of key drugs [A1] = 2

 

[D1] = Sum of [D] = 212.5

[E] = Average number of stock out days = [D1] ÷ [A1] = 106.25

Notes:

[A]

List of 10-15 key drugs previously identified at national level must be printed in before starting the survey [A]. The process is described on page 21. Add the total number of key drugs [A1].

[B]

Go through the stock cards covering the review period. Indicate the number of days that each drug is not available or marked "0" on the stock card [B]. A drug is considered in stock if any equivalent product is available in either generic or branded form.

[C]

The review should cover a six month to one year period. Indicate the number of days actually reviewed for each drug [C].

[D]

Compute the equivalent number of stockout days per year for each drug [D] by multiplying [B] by 365 and dividing by [C]. Add the total number of stockout days [D1]. [E] Calculate the average number of stockout days [E] by dividing the total number of stockout days [D1] by the total number of key drugs [A1].

Survey form 3: Public health facility pharmacy

Indicator:

Adequate storage

Public
Health
Facility
Pharmacy

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Checklist

Store Room
Yes=1, No=0

Dispensing Area/Room
Yes=1, No=0

 

[A]

[B]

1. There are working locks in the storeroom.

   

2. Storage area and shelves are clean (no dust or litter).

   

3. No evidence of pests is seen in the area.

   

4. There is a secure ceiling.

   

5. There are windows that can be opened or there are air vents.

   

6. No direct sunlight enters the area (glass window panes are painted white or there are curtains/blinds to protect against sunrays).

   

7. Area is free from moisture (leaking drains and taps).

   

8. Drugs are not stored directly on the floor.

   

9. There is a separate storage and dispensing area for issuing drugs.

   

10. Drugs are sorted in a systematic way (alphabetical, first expiry-first out).

   

11. There is stock record system.

   

12. There is a cold storage with temperature chart.

   

Rating

Total "Yes" [A1] =

Total "Yes" [B1] =

Survey form 4: Public health facility pharmacy

Indicator:

Affordability of key drugs (treating adults and children with pneumonia without hospitalization)

Public Health
Facility
Pharmacy
Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Drug/INN and Preparation

Unit price
(inj. vial, tablet, or capsule)

No. of units needed to complete treatment

Total cost of treatment
[D]= [B] × [C]

Affordability
[F] = [D] ÷ [E]

[A]

[B]

[C]

[D]

[F]

Adult drug of choice:
Amoxycillin 250 mg Capsule

 

42

   

Child drug of choice:
Amoxycillin 125mg/5ml syrup

 

2 × 100 mls bottles

   

[E] = Lowest daily government salary = 7,200 cedis

Notes:

[A]

Before the survey, identify antibiotic drug of choice (based on standard treatment guidelines) that are being used for adult and child pneumonia

[B]

The field worker will indicate the unit price in the local currency. If there are flat charges paid for each drug given to patients, then this amount should be recorded as the price of the drug. Indicate "0" if drugs are given free. Add cost of syringe to unit price, if applicable.

[C]

Before starting the field test, check the STG to determine the number of units needed for the duration of treatment. Print this number on the form for each drug listed.

[D]

Calculate total cost of treatment [D] by multiplying the unit price [B] by the number of units needed [C]. Only one drug (antibiotic) should be used to calculate cost of treatment and not a combination of drugs.

[E]

Record the lowest daily salary of government worker/public servant.

[F]

Calculate the affordability of the treatment [F] by dividing the total cost of treatment [D] by the lowest daily government salary [E].

Example:

Drug/INN and Preparation

Unit price
(inj. vial, tablet, or capsule)

No. of units needed to complete treatment

Total cost of treatment
[D]= [B] × [C]

Affordability
[F] = [D] ÷ [E]

[A]

[B]

[C]

[D]

[F]

Adult drug of choice:
Procaine penicillin
1g 1 mill IU

280 for injection plus syringe

3

840

11.2

Child drug of choice:
Amoxicillin
25 mg/ml suspension in 100 ml bottle

220 per bottle

1

220

2.93

[E] = Lowest daily government salary = 75

Survey form 5: Public health facility: Rational drug use - Prescribing indicator form

Indicator:

Average number of drugs
% drugs on EDL

% patients receiving injection
% patients receiving antibiotics

Public Health
Facility

Facility #____
(1-30)

       

Facility

___________________

Date

______________

Location

__________________

Investigator

______________

Type (R/P)

Patient Gender (M/F)

Date of Rx

No. of drugs prescribed

Antibiotics
Yes=1, No=0

Injections
Yes=1, No=0

No. of drugs on EDL

[A]

[C]

 

[D]

[E]

[F]

[G]

1.

           

2.

           

3.

           

4.

           

5.

           

6.

           

7.

           

8.

           

9.

           

10.

           

11.

           

12.

           

13.

           

14.

           

15.

           

16.

           

17.

           

18.

           

19.

           

20.

           

21.

           

22.

           

23.

           

24.

           

25.

           

26.

           

27.

           

28.

           

29.

           

30.

           

[B] = Total no. of cases =

[C1] = Total no. of females =

 

[D1] = Sum of [D] =

[E1] = Sum of "Yes" =

[F1] = Sum of "Yes" =

[G1] = Sum of [G] =

 

[C2] = Total no. of males =

 

[D2] = Average no. of drugs = [D1] ÷ [B] =

[E2] = % antibiotics = [E1]÷[B] × 100=

[F2]= % injections = [F1]÷[B] x100=

[G2]= % on EDL = [G1]÷[D1] × 100=

Notes:

[A]

Select from outpatient treatment records 30 patients seen within the last 12 months (R = retrospective); or, if records are not available, from patients currently being treated (P = prospective). Record whether patient is selected retrospectively or prospectively [A]. Sample of cases can be a combination of P and R. The patient selection process is described on pages 20-21.

[B]

Record the total number of cases reviewed.

[C]

Record the total number of females [C1] and the total number of males [C2] reviewed.

[D]

Record the number of drugs prescribed for each case [D]. Sum the total number of drugs prescribed for all patients [D1]. Calculate the average number of drugs prescribed [D2] by dividing the total number of drugs prescribed [D1] by the total number of patients cases reviewed [B].

[E]

Indicate "0" if no antibiotic was prescribed and "1" if one or more types of antibiotics were given. Sum the total number of cases with antibiotics [E1]. Calculate the percentage of cases with antibiotics [E2] by dividing the total number of cases with antibiotics [E1] by the total number of cases reviewed [B] and multiplying by 100.

[F]

Indicate "0" if no injection was given and "1" if one or more injections were given. Sum the total number of cases with injections [F1]. Calculate the percentage of cases with injections [F2] by dividing the total number of cases with injections [F1] by the total number of cases reviewed [B] and multiplying by 100.

[G]

Record the number of drug prescribed for the case which are included on the EDL [G]. Sum the total number of drugs for all cases which are listed on the EDL [G1]. Calculate the percentage of prescribed drugs included on the EDL [G2] by dividing the total number of drugs for all cases which are listed on the EDL [G1] by the total number of drugs prescribed for all cases [D1] and multiplying by 100.

Survey form 6: Public health facility: Rational drug use - Patient care form

Indicator:

% of drugs dispensed
% drugs with adequate label

% of patients who know how
to take drugs

Public
Health
Facility
Pharmacy

       

Facility

___________________

Date

____________

Location

__________________

Investigator

____________

Patient Gender (M/F)

No. of drugs prescribed

No. of drugs dispensed

No. of drugs adequately labeled

Patient has adequate knowledge
Yes=1, No=0

[A]

[B]

[C]

[D]

[E]

1.

       

2.

       

3.

       

4.

       

5.

       

6.

       

7.

       

8.

       

9.

       

10.

       

11.

       

12.

       

13.

       

14.

       

15.

       

16.

       

17.

       

18.

       

19.

       

20.

       

21.

       

22.

       

23.

       

24.

       

25.

       

26.

       

27.

       

28.

       

29.

       

30.

       

[A] = Total no. of cases =

[B1]= Sum of [B] =

[C1]= Sum of [C] =

[D1]= Sum of [D] =

[E1]= Sum of [E] =

[A1] = Total no. of females =

[B2]=Average no. of drugs = [B1]÷[A]=

[C2]=% dispensed = [C1] ÷ [B1] × 100=

[D2] = % adequately labeled = [D1] ÷ [C1] × 100 =

[E2] = % of patients with adequate knowledge = [E1] ÷ [A] × 100 =

[A2]=Total no. of males =

       

Notes:

[A]

Interview 30 patients leaving the dispensing area/pharmacy. The process is described on page 21. Record the total number of cases [A], the total number of females [A1], and the total number of males [A2].

[B]

Record the number of drugs prescribed for each patient [B]. Sum the number of drugs prescribed for all patients [B1]. Calculate the average number of drugs prescribed [B2] by dividing the total number of drugs prescribed for all patients [B1] by the total number of cases [A].

[C]

Record how many drugs (chemical entity, INN, generic) were given to each patient. Sum the total number of drugs given to all patients [C1]. Calculate the percentage of drugs dispensed [C2] by dividing the number of drugs given to all patients [C1] by the total number of drugs prescribed [B1] and multiplying by 100.

[D]

Check to see if drugs are adequately labeled (name of drug, dosage and duration plus any additional criteria specified by the country). A drug is adequately labeled only if all criteria are met. Sum the total number of adequately labeled drugs [D1]. Calculate the percentage of drugs which are adequately labeled [D2] by dividing the total number of adequately labeled drugs [D1] by the total number of drugs dispensed [C1] and multiplying by 100.

[E]

Determine if patient has adequate knowledge about the drugs dispensed. Ask patient if he/she knows how to take each drug. Indicate:

 

"1" If patient can correctly give the name of all drugs or state what the drugs are for and how they should be taken plus any additional criteria specified by the country.

 

"0" If the patient cannot give the name of even one drug, cannot state what a drug is for, does not know how to take one of the drugs given, or does not meet any additional criteria specified by the country.

 

Sum the total number of patients with adequate knowledge [E1]. Calculate the percentage of patients with adequate knowledge [E2] by dividing the number of patients with adequate knowledge [E1] by the total number of cases [A] and multiplying by 100.

Survey form 7: Public health facility

Indicator:

Availability of STG for common local conditions
Availability of Essential Drug List (EDL) at the facility

Public Health
Facility

Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Standard treatment guidelines (STG) available at facility

Yes=1, No=0

National STG

 

STG for Upper Respiratory Tract Infection

 

STG for Pneumonia

 

STG for Diarrhoea

 

STG for Malaria

 

STG for Tuberculosis

 

STG for Sexually Transmitted Infections

 

Others (describe):

 

EDL available at the facility

Yes=1, No=0

National EDL

 

Provincial/District

 

Health Facility EDL

 

Others (describe):

 

Survey form 8: Public health facility

Indicator:

% tracer cases treated using recommended treatment

Public Health
Facility

Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Diseases/Drug prescribed

Case (Yes=1, No=0)
[A]

Total "yes"
[B]

Total no. of cases
[C]

Percentage
[D]= [B])[C] × 100
[D]

 

1

2

3

4

5

6

7

8

9

10

     
 

Diarrhoea in Children under age 5

ORS

                         

Antibiotic

                         

Antidiarrheal and/or Antispasmodic

                         
 

Mild/moderate Pneumonia in Children under age 5

Any one of 1st line antibiotics (Procaine penicillin, Amoxicillin, Cotrimoxazole)

                         

Anyone receiving >1 antibiotic

                         
 

Non-pneumonia acute respiratory tract infection (ARI)

Antibiotic

                         
 
 

[E] Tracer condition 4: (optional)

Drug 1:

                         

Drug 2:

                         

Drug 3:

                         

[E] Tracer condition 5: (optional)

Drug 1:

                         

Drug 2:

                         

Drug 3:

                         

Notes:

[A]

Select at random 30 patients (10 with diarrhea, 10 with pneumonia, and 10 with ARI). Choose only single disease encounters. If sufficient patients are not available in the general outpatient records, use the under 5 ledgers. Always write "1" or "0" to indicate each drug received.

[B]

Sum the total number of yes responses for each row.

[C]

Record the total number of cases reviewed for each row.

[D]

Calculate the percentage of patients receiving each drug [D] by dividing the number of patients who received each medicine [B] by the number of cases reviewed for the disease [C] and multiplying by 100.

[E]

Countries may choose to include other tracer diseases for assessment of compliance to STG or recommended treatment protocol. If other tracer diseases are included, print up to three drugs to be used to measure adherence to these guidelines before starting the survey.

Survey form 9: Private pharmacy

Indicator:

Affordability of key drugs (treating adults and children with without hospitalization)

Private
Pharmacy

Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Drug/INN and Preparation

Unit price (inj. Vial, tablet, or capsule)

No. of units needed to complete treatment

Total cost of treatment
[D]= [B] × [C]

Affordability
[F] = [D] ÷ [E]

[A]

[B]

[C]

[D]

[F]

Adult drug of choice:
Amoxycillin 250 mg Capsule

 

42

   

Child drug of choice:
Amoxycillin 125mg/5ml syrup

 

2 × 100 mls bottles

   

[E] = Lowest daily government salary = 7,200 cedis

Notes:

[A]

Before the survey, identify antibiotic drug of choice (based on standard treatment guidelines) that are being used for adult and child pneumonia

[B]

The field worker will indicate the unit price in the local currency. If there are flat charges paid for each drug given to patients, then this amount should be recorded as the price of the drug. Indicate "0" if drugs are given free. Add cost of syringe to unit price, if applicable.

[C]

Before starting the field test, check the STG to determine the number of units needed for the duration of treatment. Print this number on the form for each drug listed.

[D]

Calculate total cost of treatment [D] by multiplying the unit price [B] by the number of units needed [C]. Only one drug (antibiotic) should be used to calculate cost of treatment and not a combination of drugs.

[E]

Record the lowest daily salary of government worker/public servant.

[F]

Calculate the affordability of the treatment [F] by dividing the total cost of treatment [D] by the lowest daily government salary [E].

Example:

Drug/INN and Preparation

Unit price
(inj. Vial, tablet, or capsule)

No. of units needed to complete treatment

Total cost of treatment
[D]= [B] × [C]

Affordability
[F] = [D] ÷ [E]

[A]

[B]

[C]

[D]

[F]

Adult drug of choice:
Procaine penicillin
1g 1 mill IU

280 for injection plus syringe

3

840

11.2

Child drug of choice:
Amoxicillin
25 mg/ml suspension in 100 ml bottle

220 bottle per

1

220

2.93

[E] = Lowest daily government salary = 75

Survey form 10: Private pharmacy

Indicator:

% of expired drugs
Availability of key drugs

Private
Pharmacy

Facility #____
(1-30)

     

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Key drugs to treat common conditions

In stock
Yes=1, No=0

Expired drugs in stock
Yes=1, No=0

[A]

[B]

[C]

1. ORS

   

2. Cotrimoxazole tabs

   

3. Chloroquine tablets

   

4. Chloroquine syrup

   

5. Ferrous tabs

   

6. Folic acid

   

7. Mebendazole

   

8. Tetracycline Eye Ointment

   

9. Iodine

   

10. Benzoic acid/salicylic acid

   

11. Paracetamol tablets

   

12. Paracetamol syrup

   

13. Amoxycillin Suspension

   

14. Amoxycillin capsules

   
     

[A1] = Total no. of key drugs =

Total "yes" [B1] =

Total "yes" [C1] =

[B2] = % in stock = [B1] ÷ [A1] × 100 =

 

[C2] = % expired = [C1] ÷ [A1] × 100 =

 

Notes:

[A]

List of 10-15 key drugs previously identified at national level must be printed before starting the survey. The process is described on page 21. Add the total number of key drugs [A1].

[B]

Mark "1" if stock is available (even if only one dosage form is available). Mark "0" if the drug is not physically available. Add the total at the bottom [B1]. Calculate the percentage in stock [B2] by dividing the total in stock [B1] by the total number of key drugs [A1] and multiplying by 100.

[C]

For all drugs in stock, check if expired or not. If any of the product is expired, mark "1" for yes. Add all the "Yes" answers [C1]. Calculate the percentage expired [C2] by dividing the total expired [C1] by the total number of key drugs [A1] and multiplying by 100.

Survey form 11: Central/district warehouse

Indicator:

% of expired drugs
Availability of key drugs

Central/
District
Warehouse

Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Key drugs to treat common conditions

In stock
Yes=1, No=0

Expired drugs in stock
Yes=1, No=0

[A]

[B]

[C]

1. ORS

   

2. Cotrimoxazole tabs

   

3. Chloroquine tablets

   

4. Chloroquine syrup

   

5. Ferrous tabs

   

6. Folic acid

   

7. Mebendazole

   

8. Tetracycline Eye Ointment

   

9. Iodine

   

10. Benzoic acid/salicylic acid

   

11. Paracetamol tablets

   

12. Paracetamol syrup

   

13. Amoxycillin Suspension

   

14. Amoxycillin capsules

   
     

[A1] = Total no. of key drugs =

Total "yes" [B1] =

Total "yes" [C1] =

[B2] = % in stock = [B1] ÷ [A1] × 100 =

 

[C2] = % expired = [C1] ÷ [A1] × 100 =

 

Notes:

[A]

List of 10-15 key drugs previously identified at national level must be printed before starting the survey. The process is described on page 21. Add the total number of key drugs [A1].

[B]

Mark "1" if stock is available (even if only one dosage form is available). Mark "0" if the drug is not physically available. Add the total at the bottom [B1]. Calculate the percentage in stock [B2] by dividing the total in stock [B1] by the total number of key drugs [A1] and multiplying by 100.

[C]

For all drugs in stock, check if expired or not. If any of the product is expired, mark "1" for yes. Add all the "Yes" answers [C1]. Calculate the percentage expired [C2] by dividing the total expired [C1] by the total number of key drugs [A1] and multiplying by 100.

Survey form 12: Central/district warehouse

Indicator:

Stockout duration

Central/
District
Warehouse

Facility #____
(1-30)

     

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Key drugs to treat common conditions
(only collect data for drugs with records covering at least six months)

No. of days out of stock

No. of days covered by the review

Equivalent no. of days/year
[D] = [B] × 365÷[C]

[A]

[B]

[C]

[D]

1. ORS

     

2. Cotrimoxazole tabs

     

3. Chloroquine tablets

     

4. Chloroquine syrup

     

5. Ferrous tabs

     

6. Folic acid

     

7. Mebendazole

     

8. Tetracycline Eye Ointment

     

9. Iodine

     

10. Benzoic acid/salicylic acid

     

11. Paracetamol tablets

     

12. Paracetamol syrup

     

13. Amoxycillin Suspension

     

14. Amoxycillin capsules

     
       

[A1] = Total no. of key drugs =

 

[D1] = Sum of [D] =

[E] = Average number of stockout days = [D1] ÷[A1] =

Notes:

[A]

List of 10-15 key drugs previously identified at national level must be printed in before starting the survey [A]. The process is described on page 21. Add the total number of key drugs [A1].

[B]

Go through the stock cards covering the review period. Indicate the number of days that each drug is not available or marked "0" on the stock card [B]. A drug is considered in stock if any equivalent product is available in either generic or branded form.

[C]

The review should cover a six month to one year period. Indicate the number of days actually reviewed for each drug [C].

[D]

Compute the equivalent number of stockout days per year for each drug [D] by multiplying [B] by 365 and dividing by [C]. Add the

[E]

total number of stockout days [D1]. Calculate the average number of stockout days [E] by dividing the total number of stockout days [D1] by the total number of key drugs [A1].

Example:

Key drugs to treat common conditions
(only collect data for drugs with records covering at least six months)

No. of days out of stock

No. of days covered by the review

Equivalent no. of days/year
[D]=[B] × 365÷ [C]

[A]

[B]

[C]

[D]

Cotrimoxazole

90

180

182.5

Paracetamol

30

365

30

Total no. of key drugs [A1] = 2

 

[D1] = Sum of [D] = 212.5

[E] = Average number of stock out days = [D1] ÷ [A1] = 106.25

Survey form 13: Central/district warehouse

Indicator:

Adequate storage

Central/
District
Warehouse

Facility #____
(1-30)

       

Facility

________________________

Date

______________

Location

________________________

Investigator

______________

Checklist

Store Room
Yes=1, No=0
[A]

1. There are working locks in the store room.

 

2. Storage area and shelves are clean (no dust or litter).

 

3. No evidence of pests is seen in the area.

 

4. There is a secure ceiling.

 

5. There are windows that can be opened or there are air vents.

 

6. No direct sunlight enters the area (glass window panes are painted white or there are curtains/blinds to protect against sunrays).

 

7. Area is free from moisture (leaking drains and taps).

 

8. Drugs are not stored directly on the floor.

 

9. There is a separate storage and dispensing area for issuing drugs.

 

10. Drugs are sorted in a systematic way (alphabetical, first expiry-first out).

 

11. There is stock record system.

 

12. There is a cold storage with temperature chart.

 

Rating

Total "Yes" [A1] =

Survey form 14: Household: Access and use of medicines

Household
# ____
(1-25)
Geographic
Area

Facility _________________ Location _____________________ Investigator

Ask if anyone in the household has been ill in the last two weeks, excluding hospital admission.
If yes, complete form. If no, go to next household.

1.

Sex of person who has been ill (record only one illness episode per household, even if more than one person has been ill)

 

Male Female

2.

Age (in years) of person who has been ill

 

Under 1

1-5

6-15

16-54

55 and older

3.

Educational attainment of household head

     
 

No Education Primary Secondary

Vocational

University

Post graduate

4.

What were the person's symptoms? (mark one or more)

 

Diarrhoea Cough Fever

 

Others (specify) _____________________________________________________________

5.

What was the person's diagnosis, if any? ______________________________________________

6.

What was done? (mark one or more)

 
 

Consulted traditional healer

Sought advice from friend/neighbour/family

 

Consulted public health clinic/hospital

Bought medicine without consultation

 

Consulted private health clinic/hospital

Used medicine left from another illness

 

Consulted mission/NGO clinic

Did nothing

 

Consulted pharmacist

(If no one was consulted, skip to question 12)

 

Consulted drug seller

 

7.

Was medication prescribed?

 
 

Yes No

 

8.

Which medicines were obtained?

 
 

All Some None

 

9.

If not all, why not? (mark one or more)

 
 

Price was too high

Traditional healer did not have all the medicines

 

Did not have enough money

Public pharmacy did not have all the medicines

 

Not able to borrow enough money

Private pharmacy did not have all the medicines

 

Too many medicines were prescribed

Mission/NGO facility did not have all the medicines

 

Did not believe all the medicines were needed

Drug seller did not have all the medicines

 

Started to feel better

Already had some of the medicines at home

 

No time to get all the medicines

Other

10.

How much of the prescribed medicine was taken?

 
 

All Some None

 

11.

What medicines were used?
(include traditional medicines)
(list one per line)

Amount spent out-of-pocket in local currency (write "0" if free)

Mark an X through the source as numbered (1-10)

     

1. Traditional healer
2. Public health centre/hospital
3. Private health centre/hospital
4. Mission/NGO facility
5. Drug store

6. Private pharmacy
7. Local store/marketplace
8. Friends/neighbours/family
9. Medicines already owned
10. Other

     

1

2

3

4

5

6

7

8

9

10

     

1

2

3

4

5

6

7

8

9

10

     

1

2

3

4

5

6

7

8

9

10

     

1

2

3

4

5

6

7

8

9

10

     

1

2

3

4

5

6

7

8

9

10

     

1

2

3

4

5

6

7

8

9

10

[A]=Total amount spent on medicines_______

 

12. [B] = Total household expenses last week in local currency = ________________________

13. [C] = Total amount spent ÷ total household expenses last week × 100 = [A] ÷ [B] × 100=___________

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